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Maintenance of Service Books
JSM Online Service Book can be maintained for every Government Servant (Gazetted and Non-Gazetted) holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post likely to last for more than one year.
A service book shall be maintained for a Government servant from the date of his first appointment to Government service. A service book must be maintained for every full time Govt. employee. Head of the Office is responsible to open service book in duplicate immediately after the joining of an employee. JSM Service Book Software helps you in all these activities.
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Attestation of Entries in Service Books
JSM HRIS Software allows the Head of Office can delegate, to a subordinate gazetted officer under him, powers to attest entries in the service books of all gazetted officers (except his own) for the maintenance of which he is responsible.
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Leave Account
JSM Online Service Book Software allows you to maintain a leave account for each Government servant (Gazetted or Non-Gazetted).
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Nature of Entries in Service Book
JSM eService Book allows recording of every step in a Government servant's official life.
It allows the entries regarding increments, and fixation of pay based on the Increment Certificates, and Pay fixation statements. The declaration of the Government servant electing the new scale of Pay and the statement showing the fixation of his initial pay in the relevant scale in support of the entry in the service book can be uploaded in the service book.
The declaration of Home-Town for purpose of Leave Travel Concession duly accepted by the competent authority can be updated in the service book.
Every period of suspension from employment and every other interruption in service can be noted promptly with full details of its duration.
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Periodical Inspection of Service Books by the Govt. Servant Concerned
JSM Service book Software allows the Head of Office to show the service book to each Government servant under his administrative control every year, and obtain his approval therein in token of his having inspected the service book. A certificate to the effect that he has done so in respect of the preceding financial year can be uploaded by him to his next superior by the end of every September.
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Entries regarding Date of Birth
The provisions of Rules 79 and 80 of GFRs should be observed with regard to the entry of the date of birth in the service book which is enabled by JSM Software.
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Entries regarding verification of service
JSM Service Book Software enabled for verification of service by the Head of Office in terms of Rule 81 of GFRs.
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Note regarding receipts of nominations for pension / DCRG
A note can be made in the service book regarding the receipt of nomination for DCR Gratuity and Family Pension and related notices from the Government servant.
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Entries regarding GPF Account Number
General Provident Fund Account No. allotted to a Government servant (including any subsequent changes in the Account No.) can be entered on his service book.
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C.G.E.G.I. Nominations
The Head of Office should obtain from every Government servant who is a member of C.G.E.G.I. Scheme a nomination in Form 7/Form 8 as the case may be, countersign it and attach it in the Service Book. Whenever the nomination is revised by the Government servant, the fresh nomination can be similarly counter-signed and uploaded.
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Photographs Uploads
The photograph of the Government servant should be uploaded.
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Physical Service book Uploading
Physical service book of employees also can be scanned and uploaded as legacy data.
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Other important Service Book entries
The orders of the competent authority regarding the counting or otherwise of periods of extraordinary leave, or periods preceding breaks in service or qualifying service for pension should be obtained invariably at the very time the occasion arises and not later. Such orders can be noted in the JSM service book.
Proper entries regarding medical examination of the Government servant at the time of appointment and attestation forms verifying antecedents and character etc. can be made at the appropriate place of the service book.
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Linking of JSM HR Software, JSM Leave Software and JSM Payroll Software with Service Book
All the modules of JSM HR Software, Leave / LTC Software and Payroll Software are interlinked with Service Book so that all HR, Salary, Leave and LTC data will flow from JSM HRIS to e-service book, in case of change in salary particulars due to promotion, increment, DA etc. Change made in one module will automatically reflect in other module which will reduce chances of errors etc.
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Advantages of e Service Book
The shift to electronic service book would free up significant manpower to concentrate on core functions of the Department. It will lead to stoppage of physical movement of Service Book and other documents between the Departments that will save time of the organisation and problem of missing Service Book will be eliminated. This will also enable timely verification of Service Book that will facilitate timely processing and finalization of pensions. Availability of centralized data will enable government for policy research and planning as educational qualifications, trainings undergone and other competencies and deficiencies may be easily obtained. It will enable Government to take transfer, Redesignation, horizontal movement and posting decisions more pragmatically based on reliable first hand data.