JSM Purchase Management Software Automates end to end Purchase activities from purchase request to vendor payment in Public Sector Organizations and Institutions
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JSM Purchase Management Software – For Public Sector Organizations.

JSM Purchase Management Software for Public Sector Organizations and Institutions digitizes the entire purchase lifecycle process from Purchase request to Material receipt and vendor Payment with multiple levels of approvals and seamless integration with all stakeholders including Director / DTO, All Divisions / Departments, Finance, Administration and Purchase / Stores.

JSM Purchase Management Software digitizes end to end purchase related processes covering Purchase Request raising by individual employee, certificate from Purchase and Finance, indent raising, Standing Purchase Committee (SPC) activities for indent evaluation, indent approval, raising purchase enquiry, Vendor Quotations & qualifications, SPC quotation evaluation, vendor recommendation, Purchase / Works Order creation, Import / Local Work Order, Item Receipt, Stock / Purchase register entries, Installation / Performance / Rejection certificate, Invoice / Performa Invoice receipt, Payment / Advance Payment approval process and Final Payment.

  • Special Features
  • Modules
  • Customizations
  • Implementation
  • Training
  • Maintenance
Special Features

  • Completely integrated software automating all project activities covering all stakeholders - Director Office, All Divisions / Departments, HOD’s, Project Management Cell, Finance, Purchase / Stores and Director.

  • JSM Purchase Management Software is an Workflow based Purchase Software with multiple levels of approval with approval flow moving from the person submitting Purchase Request to HOD, PMC, Finance, Purchase and the final approver Director.

  • JSM Purchase Management Software automates all approval workflows covering Purchase Request, Indent, Standing Purchase Committee (SPC) for indent evaluation, Purchase enquiry, SPC quotation evaluation, vendor recommendation, Purchase / Works Order, Performance / Rejection certificate, Payment / Advance Payment approval process.

  • JSM Purchase Management Software helps organizations manage all activities related to Standing Purchase Committees and Tender Opening Committee activities relating to Indent evaluation, Tender evaluation and Quotation Evaluation.

  • JSM Purchase Management Software is a Masters, rules and policy driven software providing extensive and flexible user defined options.

  • JSM Purchase Management Software enables all stakeholders to know at all times status of all applications along with complete details of purchase related activities. Detailed Purchase related information is available to concerned employees at all times. HOD’s have detailed view of their department purchase data. Directors get an Holistic view on Organizational project data. Purchase department has access to and also manages and drives the entire purchase process.

  • JSM Purchase Management Software provides a comprehensive set of reports for all stakeholders. JSM provides extensive set of MIS reports on purchase request, indents, SPC Meetings, Enquiries, Purchase Order, Items and Payments.

Modules

  • Purchase Request

    JSM Purchase Management Software gives provision to each employee to raise an Purchase request with facility to enter data relevant for the purchase. Facility to raise request for Purchase of items or Works / Service. Multi level approval workflow moving from employee to HOD, Purchase, PMC, Finance and finally director.

  • Certificate from Purchase and Finance

    JSM Purchase Management Software gives provision to Finance and Purchase department to validate all data related to an Purchase request and give their certifications.

  • Indent

    JSM Purchase Management Software gives provision to create an Indent with institution specific Indent Number standards.

  • Purchase Committees

    JSM Purchase Management Software gives provision to create various committees including Standing Purchase Committee and Tender Opening Committee. Facility to create committee roles – Convenor, Co Convenor, Member, Co Chairman and Chairman and define process flow, role and member wise. Facility to assign employees to the defined roles.

  • Standing Purchase Committee (SPC) Meeting - Indent Evaluation (IE)

    JSM Purchase Management Software gives provision to fix SPC – IE meetings for indent evaluation. Facility for SPC Members to view Indent details. Provision for Indent approval / disapproval by SPC Committee. Facility to choose purchase mode.

  • Indent Approval

    Facility for Final approval by Director.

  • Purchase Enquiry

    JSM Purchase Management Software gives provision to create a Purchase / Works enquiry with institution specific Enquiry Number standards.

  • Vendor Quotations & Qualifications

    JSM Purchase Management Software gives facility to enter vendor quotes. Provision to Purchase department to qualify / disqualify vendors.

  • Standing Purchase Committee (SPC) Meeting - Quotation Evaluation (QE)

    JSM Purchase Management Software gives provision to fix SPC – QE meetings for quotation evaluation. Facility for SPC Members to view vendor quotes. Quote Comparisons. Provision for quote approval / disapproval by SPC Committee.

  • Quotation Approval

    Facility for Final approval by Director.

  • Tender Opening Committee Meeting

    JSM Purchase Management Software gives provision to fix Tender Opening Committee meeting. Facility for Committee Members to view tender docs submitted by vendors. Provision for quote approval / disapproval by TOC.

  • Vendor Recommendation

    Facility for Final Vendor recommendation and selection.

  • Purchase / Works Order creation, Import / Local Work Order

    JSM Purchase Management Software gives provision to raise Purchase Order for Items / Works order as needed. Provision to raise an Import Purchase Order or Local Purchase Order.

  • Item Receipt, Stock / Purchase Register Entries,

    JSM Purchase Management Software gives provision to Purchase department as well indenter to make entries in respective Purchase Registers and record page number entries.

  • Installation / Performance / Rejection certificate

    JSM Purchase Management Software gives provision to Indenter to submit certificates as need be – Installation / Performance / rejection certificate post receipt of item.

  • Invoice / Performa Invoice receipt

    JSM Purchase Management Software gives provision to enter Performa invoice or tax invoices. Full or part, Advance or Balance payment Invoices receipt entry as and when received from vendor.

  • Payment / Advance Payment approval process and Final Payment.

    Facility for multi-level approval flow for Advance payment. Facility to make Advance Payment, Part Payment or milestone based payments or full payments as per PO terms.

Customizations

JSM Purchase Management Software is 100% customizable. In case you have any special needs JSMTPL can customize Human Performance Management Software as per your specific needs at a nominal cost. In case you require any special report specific to your organizational needs that too can be done.

Implementation Support

JSMTPL shall help you in entering all Masters. We shall understand your business logic and guide you in inputting these in JSM Performance Appraisal Management Software. JSM has world class senior team who have a minimum of 100 clients past experience in implementation.

Training

JSM provides extensive Training to all users to get up to speed in the shortest possible time. JSM's proven and tested Training Methodology helps you in understanding the numerous features in JSM Performance Appraisal Management Software. At the start of the implementation JSM charts out the Training Map and by the end of Implementation users gain valuable expertise of the usage of the software. All Trainings are provided by World class experts who have a minimum of 16 Years Experience and have already trained at least 100 clients.

Maintenance

After JSM completes Implementation and Training of all uses free Maintenance starts for a fixed period. JSM shall take care of any queries you may have during this period. The free Maintenance period lets you get settled down in the software. After you have developed confidence in the software and had a few months successful usage of JSM Performance Appraisal Management Software JSMTPL encourages you to sign up for the paid Maintenance. Here you get cost effective support on a annual basis along with new versions and updates.

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